Career Opportunity

Administrative Assistant within the Corporate Services Section

Jobsplus Permit No. 64/2020

The Role

The FIAU is seeking to recruit an Administrative Assistant to join the Corporate Services Section.

The duties and responsibilities shall include, and are not limited to, the following:

  • Assistance in the purchasing of supplies, services or works;
  • Providing assistance throughout the public procurement cycle, including the preparation of procurement documents and contracts;
  • Operating IT Systems, including the e-procurement portal (EPPS system);
  • Liaison with suppliers, handling of invoices and posting of accounting entries;
  • Planning of travel arrangements for staff;
  • Carrying out of bank reconciliations;
  • Dealing with incoming and outgoing correspondence;
  • Administration of petty cash;
  • Reception duties when required;
  • Provide logistical support in management and preparation relating to the conferences organised by FIAU;
  • Posting of receipts;
  • Compiling periodic reports;
  • Other tasks as delegated by the Manager.


Applicants must be in possession of an A-level standard of education (MQF Level 4) and be well skilled in Microsoft Office tools. Preference may be given to applicants in possession of an A-level in Accounts or equivalent diploma in Accounting or Administrative and Secretarial duties.

The selected candidates are expected to have a professional attitude and appearance, have excellent telephone manners and be fluent both in the Maltese and English language.

Applicants must be able to work both independently and as part of a team, be well organised, and have the ability to manage multiple tasks effectively. 

Demonstrated accounting and administrative experience in a similar role and the possession of a relevant ICT qualification will be considered favourably.

We Offer

  • A dynamic working environment
  • Excellent career prospects
  • An attractive remuneration package, excluding other staff benefits
  • Health and Life Insurance
  • Flexi Time
  • Team building events
  • Drop files here or
    Accepted file types: pdf.
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